Fan & Band Table Information

Tables consist of Fan Groups, Conventions, Band Merchandise tables, Performers, and Sponsors. These tables will be located in various areas and not limited to the lobby of the Imperial Ballroom. Placement of these tables will be assigned a location by the Directors. There will be sevaral areas that the table could be located at the convention. Placement will will depend on the type of table and what will make the best sense. Visibility will be good in all locations. The rules for reserving and setting up these free tables are different than those of the Dealer and Exhibitor areas. Please see instructions for applying and rules below.

If you have specific questions, send us an email at This email address is being protected from spambots. You need JavaScript enabled to view it. and we will promptly reply.

Rules and Guidelines – Fan Tables

  • Tables must be staffed by Steampunk Expo and Gothic Con members. In other words, you will need to purchase memberships for the people who will be staffing your table for them to enter the convention.

  • Table staffing hours:

  • Fan table hours will follow the same hours as the convention.
  • Fan Tables must provide their own staffers to cover their table. Steampunk Expo and Gothic Con volunteers are not permitted to assist in managing your tables. If you need to step away from your table, it is your responsibility to have another designated person to watch your belongings.
  • Steampunk Expo is not responsible for displays, merchandise, or other items left at tables during closed hours. Any items left are at your own risk.
  • Out of respect for our dealers and exhibitors who purchase a table or sponsor the convention, no general merchandise sales are permitted at fan tables. However, you can sell logo merchandise from your organization or other items made exclusively for and by your club, band or organization. Steampunk Expo and Gothic Con does not charge a percentage of these merchandise sales.
  • Charity collections are not allowed at Fan Tables as it may interfere with the integrity of the Steampunk Expo approved and sponsored charity.
  • No raffles or other games of chance are allowed.

  • Electrical power:

  • Be sure to bring your own extension cords and splitters.
  • Steampunk Expo and Gothic Con cannot guarantee access to a wall outlet. Please let us know if you need this in advance and we will try to accommodate through the Choo Choo. There may be a charge for access to power other than a wall outlet.
  • If you need Internet access at your table, you'll have to arrange this with the Chattanooga Choo Choo. The Choo Choo's wireless access may be within range but this is not guaranteed.
  • Fan tables are typically 6 feet in length and will have two chairs per table. Extra chairs may be obtained from the Chattanooga Choo Choo by request. They also usually have table cloths provided but it would be a good idea to bring your own covering.
  • You may utilize the space behind your table in whatever way you see fit, so long as no fire or safety hazards are created. Anything that extends into a walkway is considered a safety hazard.
  • Nothing may be attached, in any way, to the ceiling. If there is a wall or column behind you, you will need to check with the Choo Choo to attach materials; there may be a fee. Any items displayed anywhere on or around the table must be suitable for all audiences. It must suitable for all age groups - NO Exceptions.
  • Table placement will be at the sole discretion of Steampunk Expo and Gothic Con. We will work with you as much as possible, but we can make no promises.

Rules and Guidelines – Band Tables

  • Each approved band will be assigned a merchandise table within the Imperial Ballroom area. Either in the lobby or in the ballroom.
  • Merchandise tables are 6 feet in length and will have two chairs per table.
  • Only official band merchandise may be sold at your table.
  • Bands must provide their own staffers to cover their table. Steampunk Expo and Gothic Con volunteers are not permitted to assist in selling or managing your tables. If you need to step away from your table, it is your responsibility to have another designated person to watch your belongings.
  • Electrical outlets may be within reach of your table but this is not guaranteed. Electricity may be run to your table, but this is not guaranteed. No cables or wiring of any sort will be allowed to cross any pedestrian walkway.
  • Playing samples of your band's music is allowed at your table; however, there are limits on volume. We understand that the convention gets louder at times, but in order to prevent escalation in volume between tables, if a Steampunk Expo and Gothic Con volunteer asks you to turn your music down, you will be expected to do so. Failure to comply with this may result in losing the privilege to play your music or in the forfeiture of your merchandise table.
  • You may utilize the space behind your table in whatever way you see fit, so long as no fire or safety hazards are created. Anything that extends into a walkway is considered a safety hazard.
  • Nothing may be attached, in any way, to the ceiling. If there is a wall or column behind you, you will need to check with the Choo Choo to attach materials; there may be a fee. Any items displayed anywhere on or around the table must be suitable for all audiences. It must suitable for all age groups - NO Exceptions.

Fan/Convention Table Application

Today's Date
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Group Information

Group Name(*)
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(If selected for a group table at Steampunk Expo, this is the name that will appear on the website.)

Group Fandom
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Group Type(*)
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(Groups representing a convention should pick the "Convention Group".)

Main Contact Information

Contact Name(*)
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Contact Email(*)
Please let us know your email address.

Contact Alt Email
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Contact Phone(*)
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Contact Alt Phone
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Contact Fax
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Alternate Contact Information

Contact Name
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Contact Email
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Contact Alt Email
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Contact Phone
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Contact Alt Phone
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Contact Fax
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Internet Presence
(Fill in any of the fields below with the full website address. exp: "http://www.steampunkexpo.org", or "http://www.youtube.com/mypage". This is just to help us research your act.)

Website URL
Please let us know your email address.

ElectronicPressKit ("EPK")
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Facebook
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MySpace
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Other Social Network
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YouTube
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Other Video Site
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Other Website
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Group Description
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(Short 150 word or less description of the group. Focus on most current or notable information about the group.)


Other Information

Would your group be willing to share a table?
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(Convention groups are required to share a table.)

Additional Information
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(Information not listed above that may help the selection committee.)

Additional Needs
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(Any needs not listed above that are required by the performing act to appear at Steampunk Expo. Items listed here will be considered as requirements, and will affect the selection process.)

Double check your application before you save it. Once you save this application, an email will be sent to you from This email address is being protected from spambots. You need JavaScript enabled to view it., confirming the application was received. If you do not receive and email within the hour, with your confirmation number, your application may not have been processed. Please double check your inbox and junk folders, before contacting This email address is being protected from spambots. You need JavaScript enabled to view it..

Notes:

(please remember)
  • This application is for Group Tables which include but are not limited to fan groups and convention groups.
  • Only one group per application.

Security(*)
Security
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